Administrative Coordinator (Architecture, Engineering, Construction)

Only candidates with working experience in Architecture, Engineering, or Construction (A.E.C) industries will be considered

Location: Downtown Dallas (on site)

Ready to take your architecture career to the next level? We are seeking a Coordinator to be the vital link between design, documentation, and project delivery. This is a fantastic opportunity for a proactive professional who enjoys collaboration, problem-solving, and ensuring every detail is in place for project success. Join a supportive team where your organizational skills and architectural knowledge will truly shine.

The ideal candidate will have a strong understanding of architectural processes, excellent communication skills, and the ability to manage multiple priorities in a fast-paced environment. You will play a key role in maintaining project standards, supporting design teams, and helping deliver high-quality outcomes across a diverse portfolio of projects.

This is an exciting opportunity for a detail-oriented professional who thrives in a team environment and is passionate about contributing to the successful delivery of outstanding architecture.

Responsibilities

• Support the specifications team to prepare, coordinate, and maintain project specifications in alignment with design, engineering, and regulatory requirements

• Set up and attending project kick-off meetings

• Collaborate with engineers, architects, project managers, and consultants to ensure specifications are accurate, complete, and up to date

• Manage specification revisions, version control, and document distribution throughout the project lifecycle

• Ensure compliance with applicable standards, codes, and industry regulations

• Support and manage QA reports

• Maintain specification templates, libraries, data sheets, and best practices

• Assist in resolving technical queries related to specifications during design and execution phases

Qualifications

• Architecture, Engineering, or Construction related Bachelors degree - Strong Advantage

• 3+ years of administrative support experience in the Architecture, Engineering, or Construction industries

• Microsoft Office Proficiency